Fitek is a cloud based platform for managing purchase invoices, sales invoices, expenses, and purchase orders. It automates financial document processing using AI technologies and is designed for companies, accountants, and finance teams who want to significantly reduce manual work while keeping full control over spending.

You send your invoices and expenses to Fitek. Fitek reads the data, applies coding automatically or lets you code it manually, routes documents for approval, and sends everything to your accounting system once approved.

You can process purchase invoices, receipts, purchase orders, and sales invoices.

Fitek supports PDF, image files such as JPG, local e-invoice formats, and global networks like PEPPOL.

You can send documents by email, connect automated file transfer or API, and e-invoices are collected automatically by Fitek from e-invoicing networks.

Fitek provides each client with a unique email address where invoices and receipts can be sent and automatically processed.

Fitek uses AI to read invoice data such as supplier, dates, amounts, and line items from your documents.

You can review and correct the data before it is approved or sent to accounting.

Yes. All extracted fields can be adjusted by users with the right permissions.

You define who needs to approve documents based on rules such as supplier, amount, or department. Fitek then routes each document automatically.

Yes. You can build rules based on supplier, total amount, line item details, and other criteria.

The document is sent back for correction or clarification before it can move forward.

You can create purchase orders in Fitek or import them from another system and send them through approval.

Yes. Invoices can be matched to purchase orders so you can see how much of the PO has been used.

Fitek shows how much of each purchase order is still available and how much has been spent.

Any organization that desires improved controls over their spending while ensuring that suppliers are paid on time, will benefit from our solutions. Typically we see one or more of these attributes amongst our customers: physically dispersed organizations, over 20 staff, over 200 AP invoices per month, project based output, large numbers of suppliers, … this list is far from exhaustive though. Drop us a message and we will discuss to what extent our solutions are beneficial to you.

Even though some ERP’s offer features that support the AP process, Fitek’s solution stands out by its ease-of-use, completeness and intuitive user interface. These benefits drive the speedy throughput and effectiveness of the supported processes.

Yes, one user can have roles in several entities. Multi-currency is a given these days.

The approval workflow is role-based and highly customizable, allowing for all kinds of sequential, parallel and invoice data based variations. We feel confident that most organizations, by far, will be able to configure workflows to their preferences and policies.

Theoretically deployment of our solutions can be done within a day, including the upload of your company specific data such as the chart of accounts or a supplier list. However, depending on your specific needs and security policy, integration lead times need to be confirmed on a case-by-case basis.

We have a support team standing by to respond to your needs during business hours.

Yes, the mobile app supports approval of invoices, PO’s and expense notes. It also supports staff in the submission of their expense notes and receipts.

Fitek supports PDF, image files such as JPG, local e-invoice formats, and global networks like PEPPOL.

You can send documents by email, connect automated file transfer or API, and e-invoices are collected automatically by Fitek from e-invoicing networks.

Fitek provides each client with a unique email address where invoices and receipts can be sent and automatically processed.

You can create purchase orders in Fitek or import them from another system and send them through approval.

Yes. Fitek integrates with many accounting and ERP systems through connectors and APIs.

You create POs in your ERP or other system and send them to Fitek via API, where approvals and tracking are handled.

Yes. Approved data can be sent automatically or exported in formats that accounting systems support.

We have the ability to support most ERP’s we encounter, if you doubt whether yours would be supported drop us a line and we will investigate on demand what the best solution is to integrate with your IT landscape.

Yes, we do.

Your data is stored securely in the cloud with encryption, access control, and full audit logs.

Yes. All extracted fields can be adjusted by users with the right permissions.

Each document has a full history showing who reviewed, approved, or rejected it and when.

Yes. Approved data can be sent automatically or exported in formats that accounting systems support.

With AWS in Frankfurt.

Our platform is cloud-based and runs on AWS in Frankfurt.

Yes, most modules can be subscribed to separately, limiting the cost by signing up for what you actually need.

You define who needs to approve documents based on rules such as supplier, amount, or department. Fitek then routes each document automatically.

Yes. You can build rules based on supplier, total amount, line item details, and other criteria.

Each document has a full history showing who reviewed, approved, or rejected it and when.

The document is sent back for correction or clarification before it can move forward.

The mandate applies to all VAT-registered businesses established in Slovakia. From 1 January 2027 they must issue and receive invoices electronically for domestic business-to-business (B2B) and business-to-government (B2G) transactions. (Confirm scope details with official guidance before publishing.)

Invoices must be issued, sent and received in a structured electronic format based on the European standard EN 16931, in either UBL 2.1 or UN/CEFACT CII syntax. A PDF on its own is not a compliant e-invoice — it must be a machine-readable structured file. Fitek can convert and exchange invoices in the required formats.

PEPPOL is a pan-European network for exchanging electronic documents securely between businesses and authorities. Slovakia is adopting a “5-corner” model, which adds the tax authority as an additional party so invoice data is reported to the Financial Administration in near real time, alongside the standard sender–provider–provider–receiver exchange. Fitek connects to the PEPPOL network on your behalf.

Failing to meet the new obligations can result in fines of up to €10,000, rising to up to €100,000 for repeated violations. Preparing early removes the risk and avoids a last-minute rush. (Confirm exact figures with your compliance team.)

The simplest first step is Fitek’s PDF to PEPPOL tool, which lets you send compliant e-invoices without any system integration — you can try it for free. For full automation, book a free demo and our team will map your accounting/ERP setup to a compliant e-invoicing and reporting workflow well before the 2027 deadline.

The Fitek services are GDPR compliant and ISO27001 certified.