Studies show that 46% of accountants use AI solutions daily, and this figure is growing rapidly. While the most common AI models are often helpful for finding information or gathering ideas, Fitek’s AI solutions save accountants from two major problem areas:

• Too much time is spent on manual work

Fitek’s 2026 study, which included 350 accountants from the private and public sectors, revealed some harsh numbers. For example, processing invoices takes up 28% of working hours. With smart automation, this can be reduced by nearly 80%.

• Accountants are the most targeted victims of invoice fraud

With invoice fraud becoming a daily occurrence, as well as simply detecting human errors on invoices, accountants have ended up in the role of a so-called bomb-sniffing dog, expected to notice when something is wrong on an invoice – a tiny change in the account number or an unusual amount. But human capabilities have their limits.

At the recently held AI conference of the Estonian Association of Accountants, Fitek Estonia’s Managing Director Kristi Neidra gave a comprehensive presentation on current and near-future AI solutions that truly help companies with these concerns. “We work every day to stay ahead of the curve and offer solutions that truly meet the needs of finance teams,” Kristi Neidra affirmed. Keep reading to find a quick overview of the solutions we discussed at the conference. To discuss how to make all this work for the benefit of your company, book a demo HERE.

How does Fitek AI reduce the time spent on invoice processing?

Fitek’s study revealed that, on average, 18.4% of an accountant’s working time is spent processing purchase invoices and 9.5% on sales invoices, totaling a staggering 28%. Looking at the processing of a single purchase invoice, it takes an average of 12.9 minutes, a large part of which goes into data entry, defining dimensions, checks, and correcting errors.

These are activities that can already be largely automated today:

FitekAI’s machine learning-based dimension filler learns from historical data. It automatically adds accounts and cost centers, and even adapts to changes in VAT codes within the system – every processed invoice makes the system smarter.

Fitek’s AI Assistant is like a smart online colleague who has an overview of the entire environment and all your purchase invoices. Thanks to it, an accountant doesn’t have to keep 17 browser windows open at once to get an overview of the system. The Assistant spots patterns, for example, if 17 similar invoices come from the same supplier, and immediately suggests creating an automation rule for them. There are even more processing bottlenecks or repetitive tasks that Fitek’s AI Assistant notices and provides automation recommendations for.

How does Fitek detect invoice fraud and find human errors on invoices?

Fraud has become increasingly sophisticated. Forged PDF invoices, compromised email addresses, and AI-generated documents make spotting anomalies harder than ever. All this is no longer a rarity, but an inevitability where one must stay one step ahead.

However, an accountant shouldn’t have to work like a bomb-sniffing dog, manually sniffing out the metadata and visual inconsistencies of every document. To the human eye, small but malicious changes in IBAN codes or amounts can easily go unnoticed.

This is where our FraudAI comes to the rescue – a fraud detector that never sleeps. It automatically compares incoming invoices with historical data and verifies the visual authenticity of the document. AI does the exhausting background check and brings anomalies to the screen as a red flag, thereby mitigating financial risks. An important added value here is that the AI does not just perform a visual inspection but also looks at the PDF’s metadata and detects if the invoice data has been altered after it was generated. However, the final decision and control always remain with a human.

What does all this look like in real life?

We would be happy to show you. Book a demo right here on the website.

Good to know! New technologies also come with responsibility. When choosing an AI platform, it is always important to ask critical questions about security – are the data centers in the European Union, is the data isolated from other clients, has the service been audited, and does a human remain the decision-maker, etc. Fitek’s answer to all these questions is a firm “yes”.