If you’re doing business in Belgium, e-invoicing is becoming mandatory for B2B transactions. The good news? You don’t need to replace your current invoicing system to comply.

What’s happening

Belgium is joining other EU countries in requiring businesses to send invoices in a structured electronic format instead of PDFs. It’s part of a broader movement that includes Poland’s KSeF system (mandatory February 2026), Romania’s RO e-Factura, and the EU-wide ViDA directive.

Once implemented, emailing PDF invoices won’t meet legal requirements anymore.

The simple solution

You don’t need to buy new software or retrain your team. Use a conversion service that sits between your current process and the compliance requirement.

Here’s how it works:

Create your invoices the same way you always have—in your accounting software, ERP, or even Excel. Instead of sending the PDF directly, route it through a conversion service. The service transforms your PDF into the required format (like Peppol) and submits it properly.

You add one simple step. The government sees full compliance.

Why this matters beyond compliance

Companies making this transition are seeing real benefits:

• Faster payments—electronic invoices get processed quicker, improving cash flow
• Fewer disputes—correct formatting means fewer errors and payment delays
• Easier audits—complete, searchable records ready when needed
• Lower costs—less paper, postage, and manual processing time

We work with all scenarios

Every business is different. Whether you’re a small company sending up to 50 invoices a month or an enterprise handling thousands across multiple countries, we’ve built flexible solutions that adapt to your specific needs.

Our team understands the regulations, the technical requirements, and most importantly how to make compliance work within your real-world operations.

Getting started

Test how e-invoicing works with your actual invoices. Start a free trial with your real invoices. 

Have questions about your specific situation? Get in touch at pdf2peppol@fitek.com. We’ll help you find the right solution for your business, whether that’s a simple conversion service or a comprehensive multi-country setup.