How Scandagra Digitalised Its Purchase Invoice Workflow with Fitek

Scandagra is an international agribusiness operating in Estonia, Latvia, and Lithuania, owned by Danish and Swedish shareholders. The core activities of Scandagra Estonia include producing and selling animal feed, purchasing grain and rapeseed, and trading seeds, fertilizers, and plant protection products. The company’s feed products serve a diverse range of livestock and aquaculture – from cattle and pigs to rabbits and carp. In Estonia, Scandagra operates offices in Jüri, Tartu, and Viljandi, along with eight retail stores and an e-shop offering a wide selection of farm and garden supplies.

The goal of every efficient company is a paperless economy

Egely Kink, Financial Controller at Scandagra.

Manual Approvals and Fragmented Processes

Before implementing Fitek, the processing of purchase invoices at Scandagra was entirely manual. Company policy required every invoice to be physically signed before payment, creating unnecessary paperwork, delays, and occasional frustration both in the finance department and across operational teams. Often, an invoice was first approved by email, processed in accounting software, printed for signatures, and then archived on paper – a slow, repetitive process prone to bottlenecks.

Streamlined and Fully Digital Workflows

Scandagra’s digitalisation journey began with the adoption of e-invoices and the digitisation of PDF invoices. Once invoices became machine-readable, it was easy to introduce electronic approval workflows and automated account coding. These improvements also created a central digital archive, enabling authorised staff to search, review, and retrieve documents at any time – whether in the office or working remotely.

Fitek helped us leave old habits behind and create a structured, fast, and transparent system that supports our daily work. Automated coding and electronic approvals have been a major step forward

Faster Approvals, Less Manual Work

Today, purchase invoices are automatically routed to the right person for approval and can be confirmed in just a few clicks – even from a mobile phone. This has significantly reduced the risk of invoices getting stuck in the approval process and delaying payments. Automated coding has eliminated the need to manually assign recurring costs to accounts, saving time for accountants and reducing the risk of errors.

Looking ahead, Scandagra is preparing to adopt Fitek’s upcoming integration with the international e-invoicing network Peppol, which will simplify invoicing with foreign partners. The company is also awaiting the launch of a vehicle logbook feature, giving employees an efficient way to report business trips. Both features are in Fitek’s development pipeline and will soon be available to customers.