September 16, 2019

Proportion of e-invoices sent to the Estonian Government in August 95%

As a Estonian Government e-invoice operator, Fitek helped the State Shared Service Center implement a change in the Accounting Act. The jointly developed solution turned out to be very successful, and 90% of the invoices sent to the state in July were e-invoices.

In the summer of 2019, the success story of the Estonian state in introducing e-invoicing began. An amendment to the Accounting Act was adopted in February according to which as of July only e-invoices can be sent to the state. The plan was to legalize e-invoices earlier, but due to the change of government, the law was put aside into the drawer.

It can be said that this time the state managed to be was so stubborn that, figuratively speaking, it eliminated every opportunity to send paper and pdf invoices and got it done quickly. While the share of e-invoices sent to the state was still 38% in June, in August, it was already 95%! The good percentage achieved shows that companies are embracing e-invoicing as a modern way to send invoices.

The State Shared Service Center, for its part, confirms that e-invoicing has significantly reduced the time that it took for the accountants to process the purchase invoices. Machine readability ensures error-free invoice information exchange between seller and buyer, making the purchase invoice process clearer and more manageable.

In total, about 30,000 invoices are sent to public authorities each month, and according to the Ministry of Finance, there are 46,000 possible senders. More than 160 government agencies accept invoices through Fitek.

There has been a significant increase in the number of e-invoices sent through PEPPOL from Europe to the state, because they, too, want to get paid for goods and services. However, invoices from the US still come in their old form.

The increase in the number of e-invoices sent to the state.

Month May June July August
Total invoices (pcs) 32 800 29 000 23 850 25 670
E-invoices (pcs) 10 100 11 000 21 416 24 503
Share of e-invoices 31% 38% 90% 95%

Source: State Shared Service Center

Ines Karu, FitekIN Product Manager

1 July marks one year since the state of Estonia started accepting only e-invoices. This move made the state a pioneer in the transition to modern settlement solutions in Estonia; in one year, state agencies have received 370,000 e-invoices from their cooperation partners. Financial technology company Fitek, the operator of e-invoices for state agencies, estimates that the share of e-invoices received by the public sector has more than tripled, reaching 98%.

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Financial technology company Fitek together with its parent company Unifiedpost is developing the Invoice Gate service www.invoicegate.com. The e-invoicing solution was recently launched in Latvia and Lithuania, and 8 more countries will be added in July. In Estonia, the e-invoicing solution arved.ee aimed at small and medium-sized enterprises has been in use for a year, and almost 13,000 companies have joined it. Almost 90% of the invoices sent are e-invoices.

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